Area 18 Winter Dressage Qualifier

27th February 2010
Hartpury International Arena

February 2010
 
Dear Team Managers

Arena Plan

Directions specific to various venues
 

• After leaving the A417, drive 50 yards down the road take road signed Equestrian Centre on your left.
• No cars allowed further into venue, therefore any accompanying cars to take first obvious left onto a car parking area (only a short walk across to the Hartpury Arena)
• All lorries and trailers to park in car parks - recommended the first to arrive to park at rear (which is in fact nearer to all arenas.  Vehicles parking in the main car park should be parked either pointing to buildings or pointing to the post and rail leaving space in the middle of the car park, enabling horses to move about and vehicles to maneuver when leaving.     
• No supporting cars to be parked in the trailer/lorry car parks, if one slips through they will be asked to leave.

 
Admin

• VACCINATION CERTIFICATES AND PASSPORTS FOR ALL ENTRIES MUST BE PRESENTED TO THE SECRETARY ON BOOKING IN together with completed Declaration Forms
•  We have checked all entries against the area 18 database but many of the competitors have not sent copies to Kelly so will need to be fully checked on the day. Horses whose vaccinations do not comply with the current BRC rules will not be able to compete.
• On the day the vaccination checkers and Secretary will be based in the Reception Area at the Hartpury arena.
• There are toilets in the Hartpury Arena block or depending on where participants are parked toilets are available at other areas around the site..
• The snack bar in the Hartpury Arena will be open with the nearest door opening towards the car parks.
• There is a pin board next to a coca cola machine by the snack bar, this is where the results will be put up as the day progresses.

 
Horses

• NO tying up to lorries and trailers unsupervised.
• Hartpury recommended vehicles be parked very close together actually making it impossible to tie to the sides.
• NO hay nets to be tied outside to be eaten and drop on the car parks.
• Please pick up any droppings your horse may leave behind.

  Warm up Arena

• This will be one of the old indoor arenas. Riders should go to the warm up arena and report to the Steward and Tack checker. Under no circumstances should riders go down to the collecting area in the Hartpury Arena unless instructed to do so by the Steward. Once the Steward has instructed a rider to go down to the collecting area they should do so immediately. For safety reasons a maximum of 4 riders only will be allowed in the collecting area at any one time. Riders will have approx 10 minutes to get from the warm up to the collecting arena which is more than sufficient. Please remember that the collecting area is NOT a warm up area and the area may be restricted to prevent horses from riding across the entry to the main arena as this may distract horses in Test Arena 1 during their test

 
Arenas 1 and 2

• These are both in the Hartpury Arena. Riders will enter and exit in pairs under the instruction of the Stewards. Please listen out for your number being called to avoid any possible delays. Any competitors NOT in the collecting arena when called may have to endure a lengthy delay before riding their test. Please help us to help you by acting promptly on instructions from the Stewards

 
Health and Safety

• A risk assessment has been sent to team managers for Hartpury College. Please note this is a general risk assessment and the reference to lunging should be ignored. There is to be NO lunging of horses during the competition.

General

Please remember that everyone involved with the running of this competition is doing so purely on a voluntary basis and competitors appreciation of this would be gratefully appreciated.
 
And Finally
As this competition is being run under 2009 rules please pay attention to the dress code in appendix 4 of the rulebook. “gloves of a light colour MUST be worn”     

Many thanks.
 
C.D.R.C

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